Where we start
Healthcare staffing agencies
Nurse, allied health, locum and per-diem agencies: candidate replies, credential checks, shift fills, timesheets and facility invoices.
Automation studio for healthcare staffing
Let the paperwork run itself.
Vision Cue AI builds the automations that reply to candidates, check credentials, confirm shifts and chase timesheets for you, correctly and in seconds, so your team can spend its day on people, not paperwork.
- Price
- Fixed, agreed up front
- Timeline
- Live in four weeks
- Ownership
- Yours to keep
When this happens
- 01Screen the applicationLicence, area, availability
- 02Draft a personal replyWritten in your tone
- 03Add to your ATSCandidate, status, follow-up
- 04Notify the recruiterSummary in team chat
Run log
- 09:41:03.012triggerJob board: "Registered nurse, night shifts"
- 09:41:04.380screenLicence type, area and availability match 3 open orders
- 09:41:05.904draftPersonal reply written, 3 call times offered
- 09:41:07.215atsCandidate record created, follow-up set
- 09:41:08.640notifySummary posted to the recruiting channel
- 09:41:08.702doneReply sent. Nobody touched a keyboard.
Time saved this run
18min
By hand: about 18 min. Vision Cue AI: 6 seconds.
Session total 0 min
Example only, with no real people or records. Steps and timings are illustrative; yours are designed around your tools.
- Candidate follow-up
- Credential checks
- Licence expiry alerts
- Shift confirmations
- Shift reminders
- Appointment reminders
- Timesheet approvals
- Payroll matching
- Facility invoicing
- Onboarding paperwork
- Reference requests
- Weekly reporting
- Inbox triage
- Data entry
The paperwork tax
Your best people should be placing people, not chasing paperwork.
Every repeated click takes time away from the people you place and the facilities that need them. Added up, they are the late-night phone calls, the shifts that went unfilled, and the timesheets nobody chased.
- Retyping applications into your ATSAutomated
- Chasing candidates for expiring licences and certificatesAutomated
- Phoning staff to confirm tomorrow’s shiftsAutomated
- Chasing signed timesheets before payroll closesAutomated
- Building the Monday fill-rate report by handAutomated
- Copying new hires between four different toolsAutomated
Who We Help
Built for staffing agencies. Ready for all of healthcare.
Replying fast, checking paperwork, confirming shifts and appointments, and chasing payments work the same way across healthcare. We start with staffing agencies and set up the same systems for these teams too.
Next
Home care and home health agencies
Caregiver applications, visit confirmations and reminders, and weekly reports for the office team.
Next
Clinics and medical practices
Appointment confirmations, no-show reminders, intake forms and review requests, so the front desk gets its time back.
Next
Dental and specialty practices
Recall reminders, treatment follow-ups, intake paperwork and tidy end-of-week reporting.
Next
Senior living and care homes
Enquiry replies, tour bookings, rota cover requests and new-staff onboarding, handled the same day.
Next
Labs and diagnostic centres
Booking confirmations, preparation instructions, referral inbox triage and invoice chasing.
Run a different kind of healthcare business? Tell us in your AI strategy session and we will map the same jobs to your team.
What we automate
Six jobs that quietly eat your week.
Each automation is built around the tools you already pay for, with a human check wherever you want one.
01
Candidate and enquiry follow-up
Every applicant or enquiry gets a thoughtful, personal reply within a minute, day or night, then lands in your ATS or CRM with a follow-up already booked.
Example timeline
02
Timesheets, payroll and invoicing
Timesheets are chased and approved on schedule, hours are matched to confirmed shifts, and invoices go out with the agreed rate.
Example timesheet queue
03
Shifts, appointments and reminders
Confirmations, prep details and reminders at the right moment, so fewer no-shows and fewer “what time is my shift?” calls.
Example week of reminders
04
Reporting
Fill rates, hours worked and open orders, pulled together and sent every Monday at 8am in plain English.
Example weekly trend
05
Inbox triage
Emails sorted, labelled and summarised. Urgent shift requests flagged, routine ones answered for your approval.
Example morning inbox
06
Onboarding and credentials
Welcome email, forms, document checklist and renewal reminders created the moment someone says yes.
Example: done in 9 seconds
How an engagement works
Four weeks from “we should automate that” to done.
One fixed price, one clear plan, and a weekly check-in. You never have to learn a new tool to work with us.
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Week 01
AI Strategy Session and map
We sit with you for an hour, walk through a normal week, and agree which jobs to automate first and how much time each should save.
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Week 02
Build
We connect your existing tools and build each automation, with your approval wherever a message goes to a candidate, client or patient.
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Week 03
Test side by side
The automations run next to your normal routine. You compare results and we tune the wording and timing until it feels like you.
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Week 04
Launch and hand over
Everything goes live. You get a plain-English handbook, a short video for each automation, and monitoring that tells us if anything stops.
Hours-saved calculator
What is one repeated job really costing you?
Pick a job or set your own numbers. We use the same sum in the AI Strategy Session, with your real figures.
Illustrative estimate, per month
17.3hours back
Value per month
$780
Value per year
$9,360
Share of a 40-hour week10%
Illustrative only. Assumes the whole job is automated and a month of 4.33 weeks. Real savings depend on the job and are agreed with you in the AI Strategy Session.
Find my real numbers in a free AI Strategy SessionPackages
Fixed prices. No hourly meter running.
Start with one automation or clear the whole list. Every package begins with the same free 30-minute AI Strategy Session.
Single
One automation
$1,800one-off
Fix the one job that annoys you most, done properly.
- One-hour mapping session
- One automation built and tested
- Plain-English handbook and video
- 30 days of fixes and tweaks
Sprint
Recommended
Three automations in four weeks
$4,900one-off
The full engagement: AI Strategy Session, build, side-by-side testing and handover.
- Full workflow AI Strategy Session and savings estimate
- Up to three connected automations
- Human approval steps where you want them
- Team training session
- 60 days of fixes and tweaks
Partner
An automation team on call
$1,200per month
For businesses that want a new improvement every month.
- One new automation or upgrade monthly
- Monitoring with alerts if anything stops
- Monthly time-saved report
- Fixes within one business day
- Cancel any month
The time-saved promise. In week one we agree how many hours each automation should save. If it falls short, we keep working on it at no extra cost until it delivers.
Questions
Straight answers.
Anything else, ask us in the AI strategy session. There is no sales pitch, just a look at your week.
Not at all. You tell us how the job is done today, in your own words. We handle the setup, and you get a plain-English handbook and short videos showing what each automation does.
Usually the ones you already use: email, calendars, your ATS or CRM, accounting and payroll software, website forms, spreadsheets, text messaging and team chat. If a tool can send an email or has an integration, we can almost always work with it. We confirm this in the AI strategy session before you pay anything.
Only if you want it to. Most clients start in approval mode, where drafts wait for a one-tap OK. Once you trust the wording, you can let routine messages go out on their own and keep approval for anything unusual.
Every automation we build reports when it fails, so we usually know before you do. Fixes are included for 30 or 60 days depending on your package, and Partner clients get fixes within one business day for as long as they stay.
You do. Everything is built inside accounts in your business’s name, and the handbook explains how it all fits together. If you ever stop working with us, everything keeps running.
We ask for the least access each automation needs, work inside your own accounts, and do not keep copies of candidate, client or patient data. We are happy to sign your confidentiality agreement before the AI strategy session, and we go through your privacy and compliance requirements with you in it.
Yes. The same automations suit home care agencies, clinics, dental and specialty practices, senior living, and labs: fast replies, reminders, onboarding paperwork, reporting and payment chasing. Tell us what your team repeats most in the AI strategy session and we will map it out.
Free AI Strategy Session
Book a 30-minute AI Strategy Session.
We walk through your week together and you leave with your three best automations, the hours each should save, and a fixed price. Useful even if you never hire us.
- 01 A short video call at a time that suits you
- 02 A written plan in your inbox the same day
- 03 No obligation and no follow-up pressure
Request received.
We will email you within one business day with three call times to choose from. Until then, the busywork is still yours, but not for long.